2025 CANCELLATION POLICY

If you enroll in camp and your plans change, you can receive a refund for camp tuition paid as follows (unless you purchased Camp Protection Plan at your initial registration purchase. No other refunds will be processed unless you purchased Camp Protection Plan for your weeks paid per camper).

Cancel by March 15, 2025 (or earlier). Partial cancellations on or prior to this date are permitted at no charge ($85 non-refundable registration fee excluded). Full cancellations made on or prior to this date are subject to a $300 fee, per child, and a non-refundable registration fee of $85 per family. There are no refunds after March 15, 2025.   Please Note: No refunds (after March 15th) or credits (after June 1st) will be given out, regardless of your registration date, vacation, dismissal for behavior, or illness.

Cancel between March 16, 2025, through June 1, 2025, and receive a full credit for tuition paid (minus the non-refundable $85 registration fee) for unused weeks through 2026. Your credit is valid for the following camp season and is transferable to family and friends and may be used for any ESF Camps & Experiences program. March 16, 2025 through June 1, 2025: We will issue you a credit only** for all tuition fees paid for full, or partial, cancellations ($85 non-refundable registration fee excluded), valid through the 2026 camp season.  

Credit Reminder:  Your credit is transferable to any family member or friends and may be used for any ESF camp program.  Credit is not transferable to cash.  

CHANGES IN ENROLLMENT

Starting on June 1, 2025 (or later): Changes in enrollment are based on availability, and that do not involve a reduction in weeks are subject to a $50 transfer fee per child for each request. (Applicable only to camp programming changes; for example: changing from Junior Camp to Multi-Sports Camp).

Please Note: Should you need to make any adjustments that impact the number of your weeks your camper is enrolled; this will impact your multi-week discount. (For example: Originally enrolled for 6 weeks, and you received a 4% multi-week discount; when you cancel one week and are now at 5 weeks (or less), your multi-week savings is no longer valid and will have to pay that balance due for full price tuition for 5 weeks. Multi-week discounts are per camper – not per family).

FRIEND REQUESTS

Due to limited enrollment, we do our best to accommodate friend requests made by May 1, 2025. Any requests made after the deadline cannot be guaranteed but we do our best.

Please note: Your child’s grouping will not be completed until all health form requirements are received. All grouping assignments are done by same rising grade level, program type and camp week(s).

NO SHOWS/ILLNESS

Participants who do not attend their registered camp session (for any reason, including summer school or vacation) or who do not contact ESF, will not receive a refund or credit. Participants who do not attend their registered camp session due to any illness, will not receive a refund or credit for days or weeks missed.